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  1. Office Manager $70K

      Office Manager Main Objective: Run the Corporate Office smoothly and efficiently, reporting directly to President   Responsibilities:   Accounting Reconciliation of monthly banking statements Troubleshooting issues regarding bank balance Prepare documents/work with bookkeeper (once a month) State Tax Audit sales tax Payroll   Office Management Employee benefits Workers Comp Simple IRA Interview and hire new employees. Maintaining employee records and files Process and ...

  2. Advertising Administrative Assistant

    Assistant, Advertising  San Francisco, CA  $35,000 - $38,000 plus benefits    We are seeking an upbeat, energetic and self-motivated Assistant to work in our San Francisco office. Candidate must have outstanding interpersonal skills in communicating with clients and co-workers, including excellent customer service skills and the ability to perform administrative responsibilities and work within a team environment. Responsibilities Generate and process Contracts/Proposals/Correspondence ...

  3. Japanese/English Bilingual Administrative Assistant in Downtown SF

    Our client is seeking a Full-time Office Assistant. Industry: Marketing (Start-up) Position: Office Assistant (Full-time) Location: Downtown San Francsico Salary: 30K-40K Requirements: - Japanese language skill (Business level~Native level fluency) a MUST - 2-3 years of Administrative experience a plus (Entry welcome!) - Microsoft Office skill required Job Responsibilities: - Providing administrative support to the General Manager - Act as a liaison between Japanese HQ and SF office for daily ...

  4. Assistant Office Manager & Bookeeper

    We are seeking an Assistant Office Manager & Bookkeeper. The position reports to our Business Administration Manager. Together, this team manages all aspects of the business administration. We seek a high energy, enthusiastic, and customer service-oriented individual with great attention to detail and the ability to handle many tasks at once, driving them to fruition. Responsibilities include but are not limited to... ADMINISTRATIVE - provide support to Manager and assist with Incoming phone ...

  5. Operations Assistant $60K plus bonus

    A well-established and expanding investment advisory firm seeking an Operations Associate to fill a central role in providing operations, general office, and client support.    The Operations Associate prepares client account paperwork and monitors and tracks the new account opening process.  This position answers client phone calls, assisting clients with operational and administrative requests and referring clients to wealth advisors for investment-related requests.  The Operations Associate ...

  6. Receptionist

    Job Responsibilities and Requirements:  We're Looking for someone who is passionate about making our office hum. You love welcoming new people to our world and maintaining the order and ambiance of our space. You are an operational geek who has to have everything in it's right place, and you feel a need to fix it if it's not. You anticipate people's needs and bottlenecks before they happen, and work enthusiastically to help resolve problems. You are a proactive doer and communicator who ensures our ...

  7. Agile PLM Systems Analyst

    Position Details: Job Title: Agile PLM Systems Analyst Location: Alameda, CA 94502 Duration: 3-6+ months (Strong possibility for extension) Job Description / Requirement: Primary Job Function • Defines, plans & designs client area application systems requirements for new or modified applications, in the preparation of application system specifications, and in the development, testing, and implementation of efficient, cost effective application solutions. • Specifically, has comprehensive knowledge ...

  8. Insurance - Account Administrator - P&C license

    Summary: Basic client services and needs a P&C license. Basic client services would include endorsements, invoicing, audits, filing and other administrative responsibilities. SPECIAL SKILLS: Proficiency in PC office products such as Word, PowerPoint, Excel and Outlook is required. Job Description: • Resolve basic inquiries associated with all aspects of Client Services (ACS) service delivery (e.g. output delivery, basic invoice inquiries, etc.) and refers more complex inquiries to senior team ...

  9. Administrative Assistant & Events Coordinator

    We are seeking an Administrative Assistant & Events Coordinator. At all times, the individual's goal is to optimize the customer experience and our business functioning. The position reports to our Business Administration Manager. Together, this team manages all aspects of the business administration of our Winery and Vineyard. We seek a high energy, enthusiastic, and customer service-oriented individual with great attention to detail and the ability to handle many tasks at once, driving them to ...

  10. Administrative Assistant

    Job Responsibilities and Requirements:  Perform a variety of administrative/clerical Functions in working with an executive or supporting a department. Schedule appointments, give Information to callers, and prepare correspondence. Compose memos, transcribe notes, research and create presentations. Generate reports, handle multiple projects, prepare/monitor invoices and expense reports. Utilize discretion in dealing with confidential Information. Able to communicate and work well with all levels of ...

  11. Administrative Assistant

     Immediate opening for a qualified Administrative Assistant. This dynamic position requires the ability to be resourceful, professional, and have a high attention to detail. This person will be skilled in multitasking, partnering and working directly with Administrative Director and CEO when needed. They anticipate the needs of the Administrative Director and are proactive and action oriented. They execute and make quality decisions even when there is high level of ambiguity. The right person for ...

  12. Office Coordinator

    We are looking for someone to coordinate our office and staff. You must be self-motivated, compassionate, intelligent, energetic and extremely organized.  This position is heavily administrative and will potentially manage others in the office while working on projects for the CEO as well.  Flexibility and a positive attitude are required.  Duties may include but are not limited to the following: Meet and greet visitors Answering phones Quickbooks and basic bookkeeping Processing credit card ...

  13. Billing Manager

       We are a billing and payment processing company for a variety of small companies and independent contractors.  Our office is located in Santa Rosa. This would be a Monday-Friday non-exempt hourly position.   The billing manager is responsible for taking contractor invoices and creating accurate client bills.  They track client payments and account status.  Ensure prompt payment to the contractors.  Answer questions from clients and contractors about the accounts.  Administrative office tasks as ...

  14. Legal Billing Administrator

    Our client (a global tech firm based in Mountain View) is looking for a Legal Operations Assistant and eBilling Administrator for a 6 month contract. Applicants must have a BS/BA degree.   You will help control outside counsel spending by working with internal legal teams, outside law firms/vendors and Accounts Payable to ensure bills are accurate and paid on time. You'll be interacting with high-level executives both inside and outside of the organization, which means you have the ability to ...

  15. Administrative Assistant

     Growing Morgan Hill company is in need of an Administrative Assistant.  Ideal candidate will be self motivated, dedicated, high energy, and ability to take initiative.  This position is the face and voice of the company, must be able to handle multiline phone system with a smile.  As the administrative assistant you will support the sales staff, accounting and any other special projects needed.  Some of the duties will include but are not limited to; Sales Order Entry, Customer Service, Data Entry ...

  16. Office Manager

    We are looking for an experienced and detail oriented Office Manager to join our alternative healthcare practice in Walnut Creek, CA.   We are an integrative medicine practice providing care to patients of all ages. We are looking for a transformational and motivated professional to provide full time foundational leadership for our front office staff and our team of doctors.  Some accountabilities include, but are not limited to:   Front Office Staff Management Financials & Bookkeeping ...

  17. Office Manager

    Expanding fast - Looking for a dedicated, expansion-driven Office Manager Based in Oakland, CA, Water Damage Recovery, Inc. is a fast growing company specialized in water damage recovery. Our experienced, well-trained team provides professional cleanup and restoration services to business owners, home owners, and insurance and property management companies. Since 1997 we have helped over 22,000 residential and commercial property owners minimize property loss while restoring their buildings to their ...

  18. Receptionist

    JOB ID: CASF123 Job Title: Receptionist Company: Job Chit Chat We are seeking an energetic, friendly, organized, reliable Receptionist/Administrative Assistant ( 2 plus years administrative and/or receptionist experience) to do the following: -Greet clients -Direct calls on a multi line phone system -Helping various departments with including but not limited to: typing proposals and documents, creating spreadsheets, scheduling and setting up for meetings, helping plan events and travel, light ...

  19. Permit Runner-San Jose

    Verengo Solar is the largest residential solar specialist in the country.  We market, sell, and install solar photovoltaic systems that allow homeowners to save money on their electricity bills all the while converting to a clean, renewable source of energy that is good for the environment. We are growing quickly and are looking for a Permit Runner to welcome to our team.    Mission The Permit Runner is responsible for reviewing, dropping off, and picking up city permit packs for Verengo solar ...

  20. Account Manager - San Francisco

      Job Description Booking.com BV (the company behind Booking.com™, the market leading online hotel reservation service in the world) and/or its various support companies throughout the world are looking for people to support the business in the fast-growing hotel markets. Booking.com (USA) Inc., one of the support companies in the United States, is looking for an Account Manager Hotels.   Function description:   As an Account Manager you are responsible for hotel account management initially. ...

  21. Full-time Japanese Bilingual Office Assistant in San Jose Area

    Our client is seeking a Full-time Office Assistant. Industry: Semiconductor Position: Office Assistant (Full-time) Location: San Jose Area Salary: around 40K Requirements: - Native fluency in Japanese language is a MUST - At least 2-3 years of Sales Assistant experience a MUST - Accounting/Bookkeeping experience is a BIG plus - Microsoft Excel skill required Job Responsibilities: - Assisting sales representatives with handling POs, Invoices, tracking payments, etc. - Assisting accounting manager ...

  22. Office Manager to Premier Biotech Firm

     This position offers a competitive salary of up to $110K DOE.   One of San Francisco’s most cutting-edge Biotech Firms has an immediate opportunity for an Office Manager to join their team. This is an excellent opportunity to join a firm that fosters fantastic work-life balance and a unique culture that is team-oriented, collaborative and productive.   We are looking for a performance-driven individual with a desire to streamline fast-paced operations, manage facilities and human resources needs ...

  23. Insurance Account Manager

    International Insurance Brokerage located in Mountain View , Ca seeking someone with some experience in the Property Casualty insurance industry for Client Management and or inside sales. Incredible opportunity for growth , possible bonus . Cadillac Benefits

  24. Japanese Bilingual Inside Sales / Office Support

    We are currently seeking a Japanese Bilingual Inside Sales / Office Support for our client in Santa Clara, CA. Position: Japanese Bilingual inside Sales / Office Support Location Santa Clara / Sunnyvale Hiring Style: Full time Salary:$20/hr Description: Sales Support – i. Processing Sales Invoices and recording as inventory ii. Issuing Purchase Orders according to order requests iii. Creating payment vouchers iv. Tracking payments Accounting Support- v. Various phases of Internal and External ...