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administrative assistant in San Francisco Bay Area

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  1. Wholesale Center Administrative Assistant Rocket Farms

    Rocket Farms is the nation’s top grower for Orchids, Potted Herbs, Miniature Roses, potted Christmas Trees and a unique assortment of other flowers and indoor plants, including Bamboo, Cactus & Succulents, and Venus Fly Traps among others.  With over 10 greenhouse growing facilities throughout the California coast, Rocket Farms manages over 8.3 million square feet of growing space, making us the third largest greenhouse grower in the United States.  In addition to its’ growing operations, Rocket ...

  2. Administrative Executive Assistant

    The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership. ESSENTIAL DUTIES AND RESPONSIBILITIES Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management ...

  3. Administrative Executive Assistant

    Seeking a professional, administrative assistant for a 3 mo cover for leave with a leading financial and wealth management company. Day to day responsibilities entail: · Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues · Able to work well remotely with banker when they are traveling · Heavy client interaction with high-level ...

  4. Bilingual Administrative Assistant

      Summary and Objective: The Bilingual Administrative Assistant provides reception, scheduling, and telephone support for the Court Referral Program of the Volunteer Center of Sonoma County. This is a certified bilingual full time position. Position Type/Expected Hours of Work/Travel: The nonexempt position is 40 hours, 5 days per week. Travel is not typical for this position.   Qualifications: High School Diploma/GED required. Must be able to pass a Department of Justice and FBI ...

  5. Administrative  Assistant

    Candidates cannot begin an assignment without successful completion of drug and background screenings. 6 Month Assignment in San Jose $11.00 - $13.00 Hourly   Requirements High School or equivalent required, Associate Degree preferred.  Proven experience at working with all levels of the organization.  Working knowledge of Microsoft Office required, and strong understanding of ERP Systems (i.e. SAP preferred)  5+ years of administration experience supporting senior level managers.  ...

  6. Administrative Assistant- Buying Department

       Role and Responsibilities The Administrative Assistant will provide daily coordination and serves as liaison between departments to provide support in the product management process.  Perform a wide variety of high-level administrative and operational tasks for the entire product development process.  Position will work in cooperation with all members of the Buying teamto support overall company sales volume, gross margin and turnover objectives.    ·         Generate corporate reports with ...

  7. Administrative Assistant - FIE-14-02031

    The Administrative Assistant will be based in San Francisco, CA. The right candidate will be an integral part of our talented team, supporting our continued growth. Responsibilities: Attend meetings in order to record minutes. Compile, transcribe, and distribute minutes of meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. Coordinate and direct office services Meet with individuals, special ...

  8. Billing Coordinator and Executive Administrative Assistant

    A boutique Business Consulting and Marketing Firm is seeking a part-time Billing Coordinator and Executive Administrative Assistant. This part-time position of 5 to 10 hours a week reports directly to the Founder and is responsible for ensuring the accuracy of the companies monthly billing audit, weekly client invoicing, coordinating staffing schedules, confirming client meetings and other administrative tasks to support business development and project management efforts. Previous experience being ...

  9. Administrative Assistant in SF (45-60K)

    Our client is a fun, young, and exciting company in San Francisco space who is looking for a stellar Receptionist to join their office and support their team! This is an excellent opportunity for a candidate who likes to be busy and challenged in their position. The ideal candidate will be experienced in handling a wide range of administrative support related tasks, and will be able to work independently with little to no supervision. This person must be exceedingly well organized, flexible and enjoy ...

  10. Art Database and Administrative Assistant

    Art Database and Administrative Assistant About the position:  We are looking for someone to function as an art database and general office assistant whose administrative duties would include:   -Updating and maintaining our art database (Art Systems)          -Paying bills -Maintaining Director’s schedule, -Coordinating the transfer of inventory between locations -Shipping and receiving -Cataloging artwork. Mandatory Qualifications: Proficient with Macs and standard office software: ...

  11. Administrative Executive Assistant

      Hello,   My name is Jacqueline and I represent The Fountain Group.  We are a national staffing firm and are currently seeking an Executive Administrative Assistant for a prominent client of ours.  This position is located in Menlo Park, CA. Details for the positions are as follows:   Job Description: Working with the EA to the CEO to organize and arrange schedules and calendars, book extensive global and domestic trips, process expense reports, maintain contact databases and assist in ...

  12. Accounting Administrative Assistant

    Full Time position for Accounting Firm located in Vallejo. Heavy client contact, phones, calendars, filing, word processing, MS-Office experience required. 

  13. Administrative Assistant

    ~~Looking for multiple positions from one year to over 5 years PLUS of experience. All levels.... QUALIFICATIONS: • 1- 5+ years of Administrative Assistant experience • Experience with brokerage/securities firms preferred • HS diploma required. 1-2 years of vocation/technical training or a BA/BS Degree  preferred • Advanced experience with MS Office Suite software (Excel, PowerPoint, Word) and  devices (e.g., Blackberry) • Solid telephone, scheduling and travel management experience • Advanced ...

  14. Administrative Assistant

    La Canada Ventures Inc, a manufacture and distributor specialized in niche hair /lash and skin restoration products for more 7 years in 20 countries, seeks a account sales assistant with outgoing personality and passion for innovative beauty industry. The right person has  excellent verbal and organization skills to handle incoming calls, take purchase order product and to assist with shipping. 

  15. Bilingual Japanese/English Administrative Assistant/Customer Service

    A company is seeking a Bilingual Japanese/English Administrative Assistant/Customer Service with 2-3 years office work experience. Must speak, read and write Japanese language skill. AA degree or higher is required. Basic PC skills are required including Word and Excel. This is a full time position, non exempt, with excellent benefits including 401K. Interviews start now! Duties: -Provide customers with excellent customer service and provide administrative support to senior management and other ...

  16. Receptionist/ Administrative Assistant

    Receptionist/ Administrative Assistant East Bay/ Oakland The ideal candidate will be a polished, energetic individual with prior front desk experience, supporting multiple executives in a professional environment, responsible for managing office tasks and provide daily administrative support. Responsibilities • Greet guests and help with preparation of meetings • Process incoming and outgoing Fed-Ex, mail, and deliveries • Perform a variety of clerical duties, including filing, photocopying and ...

  17. Administrative  Assistant

        My name is Carly and I represent The Fountain Group.  We are a national staffing firm and are currently seeking a Administrative Assistant in Emeryville, CA   Details for the positions are as follows:   Job Description: Arranging face-to-face & video meetings Developing agendas, scheduling, making room reservations, coordinating with Conferencing Services Ordering & setting up meals and training supplies Making restaurant arrangements for offsite dinners Making hotel and travel ...

  18. Japanese/English Bilingual Administrative Assistant in Downtown SF

    Our client is seeking a Full-time Office Assistant. Industry: Marketing (Start-up) Position: Office Assistant (Full-time) Location: Downtown San Francsico Salary: 30K-40K Requirements: - Japanese language skill (Business level~Native level fluency) a MUST - 2-3 years of Administrative experience a plus (Entry welcome!) - Microsoft Office skill required Job Responsibilities: - Providing administrative support to the General Manager - Act as a liaison between Japanese HQ and SF office for daily ...

  19. Executive Administrative Assistant Jr.

      Overview: Provides administrative support to executive-level individuals. Responsibilities may include screening calls, scheduling, making travel and meeting arrangements, typing correspondence, preparing reports and financial data, training and supervising other support staff and managing confidential information in a professional manner. Prepares reports as needed. Schedule and coordinates all required resources for meetings. Handles additional administrative tasks as necessary. Must be able to ...

  20. Full Time Administrative Assistant Needed

    Safe and Sound Security is looking for an administrator. The ideal candidate will have experience with the following: • Answering a multi-line phone system • Scheduling customer appointments • Problem solving in a fast-paced environment • Proficiency in Microsoft Office Suite and Google Calendar • Heavy data entry Hours and Pay: This position requires a six day work week with the following hours: • Monday - Thursday: 8:30AM - 2:30PM • Friday: 8:30AM - 12:30PM • Saturday: 8:30AM - 8:30PM The ...

  21. Full Time Administrative Assistant Needed

     Safe and Sound Security is looking for an administrator. The ideal candidate will have experience with the following: • Answering a multi-line phone system • Scheduling customer appointments • Problem solving in a fast-paced environment • Proficiency in Microsoft Office Suite and Google Calendar • Heavy data entry Hours and Pay: This position requires a six day work week with the following hours: • Monday - Thursday: 8:30AM - 2:30PM • Friday: 8:30AM - 12:30PM • Saturday: 8:30AM - 8:30PM The ...

  22. Administrative Assistant - Global Consulting Firm

    Global Consulting Firm has an immediate opening for an Administrative Assistant. The ideal candidate is a forward-thinking team player with a proven ability to anticipate needs and provide exceptional support in a high energy, rapidly changing environment. In this multifaceted role, you will collaborate with the administrative team and act as a point of contact in directing incoming phone calls, processing expense reports, and reviewing internal documents. Strong organizational skills and meticulous ...

  23. Administrative Assistant

    Hello,   My name is Jim and I represent The Fountain Group.  We are a national staffing firm and are currently seeking a Administrative Assistant  for a prominent client of ours.  This position is located in Emeryville, CA. Details for the positions are as follows:   Job Description:   Coordinate domestic and international travel arrangements Coordinating initiation, execution, tracking, and archival of legal agreements/contracts General orders such as office supplies, printer cartridges, etc ...

  24. Administrative/Marketing Assistant

    Administrative/Marketing Assistant Berkeley Temp to Possible Hire $14 - $15 per hour Job Description: The ideal candidate would be outgoing, approachable, well spoken, and able to converse with clients and potential clients easily. This person must have the ability to be involved in multiple concurrent activities, including marketing, business development and general office duties. Responsibilities: • Manage the reception desk, including answering phone calls, greeting visitors and related ...