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personal assistant in San Francisco Bay Area

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  1. Operations Assistant $60K plus bonus

    A well-established and expanding investment advisory firm seeking an Operations Associate to fill a central role in providing operations, general office, and client support.    The Operations Associate prepares client account paperwork and monitors and tracks the new account opening process.  This position answers client phone calls, assisting clients with operational and administrative requests and referring clients to wealth advisors for investment-related requests.  The Operations Associate ...

  2. Social Media & Community Fundraising Assistant

    Position Objective: To provide support for a variety of PETA's community-based fundraising programs Primary Responsibilities and Duties: • In consultation and verified compliance with the objectives, standards, and requirements communicated by PETA: o Assist with basic processes relating to PETA's True Friends Memorial program, Change Makers program, vehicle donation program, and third-party fundraising efforts o Support aspects of PETA's personal-event fundraising, including print and online ...

  3. Receptionist

    Job Responsibilities and Requirements:  We're Looking for someone who is passionate about making our office hum. You love welcoming new people to our world and maintaining the order and ambiance of our space. You are an operational geek who has to have everything in it's right place, and you feel a need to fix it if it's not. You anticipate people's needs and bottlenecks before they happen, and work enthusiastically to help resolve problems. You are a proactive doer and communicator who ensures our ...

  4. Administrative Sales Support

    WHO WE ARE: Precision Concrete Cutting is an extremely fast-paced, and growing, company with an energetic, fun, task-minded culture.  Our mission at Precision Concrete Cutting (PCC) is to provide the best trip hazard removal service to our customers.  We do this through our patented technology, which removes tripping hazards from sidewalks rendering them not only ADA compliant but also virtually hazard free. PCC delivers the highest quality in the industry across all facets of our business. WHO WE ...

  5. Executive Assistant for prestigious firm & prestigious team!!

    We are seeking an Executive Assistant for a prestigious firm and team located in Menlo Park. This is a once in a lifetime opportunity, as you will be working alongside some of the best in the business.  We are looking for someone who has that team player mentality; however can work in an up-tempo environment- with a high demand for work efficiency, organization and methodical follow-through!! 100k+ Role & Responsibilities Senior Executive Assistant to lead administrative function for two Partners ...

  6. Executive Assistant - Investment Management Firm

    We are looking for an executive assistant to support our growing San Francisco office, including a managing director, senior vice president and other executives. Responsibilities: Perform advanced, diversified and confidential administrative duties as needed Receive and direct visitors, maintain calendar appointments, meetings and travel itineraries and coordinate related travel arrangements (domestic and international) Order supplies, prepare expense reports, prepare/edit PowerPoint and Word ...

  7. Executive Assistant - Corporate Strategy (82788)

      Current Need   This role provides administrative support to the SVP CSBD for MDS and the SVP CSBD for US Pharma, and will be required to gain a thorough knowledge of company operations, policies, and procedures, and will handle details of a highly confidential and critical nature.   Position Description This role is responsible for extensive calendaring, off-site meeting planning, travel arrangements and other core administrative tasks. Specifically:   Meeting organization and preparation. ...

  8. Entry Level Japanese Bilingual Admin Assistant

    TOP Group is one of the biggest Japanese-bilingual recruiting companies in the nation. We have businesses with Japanese related firms in San Francisco, Los Angeles, Portland, Seattle, throughout the West Coast region, across the United States, and Japan. We have been successfully serving Japanese major corporations, Fortune 500 companies, and professional individuals seeking employment for over 20 years. We are currently seeking an Administrative Assistant for a Japanese trading company. You will ...

  9. ITS Department Coordinator (Administrative)

    POSITION DESCRIPTION The San Francisco Health Plan is a progressive managed care health plan designed by and for the people of San Francisco.  Our goal is to provide affordable, quality health care to all residents of San Francisco.  We are a fast-paced, team-oriented organization that is rapidly growing due to the Affordable Care Act. Our culture is one of serving with respect, striving for excellence and teamwork. We encourage professional growth and development by exposing team members to all ...

  10. Administrative Assistant

     Immediate opening for a qualified Administrative Assistant. This dynamic position requires the ability to be resourceful, professional, and have a high attention to detail. This person will be skilled in multitasking, partnering and working directly with Administrative Director and CEO when needed. They anticipate the needs of the Administrative Director and are proactive and action oriented. They execute and make quality decisions even when there is high level of ambiguity. The right person for ...

  11. Office Coordinator

    We are looking for someone to coordinate our office and staff. You must be self-motivated, compassionate, intelligent, energetic and extremely organized.  This position is heavily administrative and will potentially manage others in the office while working on projects for the CEO as well.  Flexibility and a positive attitude are required.  Duties may include but are not limited to the following: Meet and greet visitors Answering phones Quickbooks and basic bookkeeping Processing credit card ...

  12. Services Requested: Studio Manager

    POSITION: Studio Manager We are a fast growing event and design firm based in the South Bay with events servicing the whole bay area. The events industry is multifaceted and quick moving. Our passion is to fulfill our client’s needs and exceed their expectations. { Customer Passion. Trendsetting style. Flawless Execution. } JOB DESCRIPTION & RESPONSIBILITIES: Manage day-to-day growing business and office tasks, to support overall team and event planning needs. DUTIES include, but not ...

  13. Executive Assistant with Bilingual skills needed!

    We are looking for a team member with excellent organizational and motivational skills to assist our founder and CEO, at our San Francisco Office! We Need: Native or highest level Japanese proficiency required including knowledge of keigo Detail-oriented Punctuality, organization, and efficiency 4-year Bachelor’s degree or equivalent work experience In addition to these typical responsibilities, you may perform other duties as necessary. Experience as an executive assistant Interest and ...

  14. Office Manager

     Seeking Talented Office Manager in the Technology Space 50-80K  This is an excellent opportunity for a sharp and engaging individual who would like to watch ground-breaking innovation blossom into a flourishing business. Our client is ready to hire a top-notch Office Manager; someone possessing superior organizational skills and a strong background managing and problem-solving internal business administrative tasks ranging from customer service to scheduling and planning. If you are a creative and ...

  15. Executive Assistant (60-90K)

    Take Your Career to the Next Level: EA to Executives (60-90K) Are you a stellar EA looking for a new role on the Peninsula? We have a fantastic opportunity with a technology client of ours based on the Peninsula. We are looking for a dedicated Executive Assistant to support and assist the executives of an exciting company. The ideal candidate will have 3+ years of administrative or project management experience, ideally working with Senior Executives at the C-level, as well as some prior ...

  16. Medical Assistant -  Back Office

    Medical Assistant - Back Office (palo alto) compensation: $24.00/ hour We are looking for a Back Office Medical Assistant to join our Healthcare Clinic. You MUST have your MA Diploma, HS Degree or GED, your CPR card, 2+ years of current back office medical assistant experience, good communication skills and a good personality. This position is in the Palo Alto area. This is a full time, 40 hours a week , Monday through Friday, 8:00AM to 5:00PM position. If you are qualified and have ...

  17. Executive Administrative Assistant

    We are seeking a highly motivated Executive Administrative Assistant with the skills and confidence to be part of our high-performance team.   The Executive Administrative Assistant provides high-level administrative support to multiple Directors on the Global Safety and Security team.  The Executive Assistant must be motivated, enthusiastic, well organized, flexible, and be able to handle high volumes of work and requests in our fast paced environment.  A high level of professionalism is essential ...

  18. Dispensary & Front Desk Assistant

      We are looking for a dedicated, caring, positive, and professional Front Office & Dispensary Assistant to join our beautiful alternative healthcare practice in Walnut Creek. We are looking for a full time employee to manage and enhance the back office and dispensary needs for our team of Naturopathic doctors and Acupuncturists. Some responsibilities include, but are not limited to the following:   • Answering phones and voicemails regularly • Greeting and checking out patients • Scheduling ...

  19. Office Manager

    We are looking for an experienced and detail oriented Office Manager to join our alternative healthcare practice in Walnut Creek, CA.   We are an integrative medicine practice providing care to patients of all ages. We are looking for a transformational and motivated professional to provide full time foundational leadership for our front office staff and our team of doctors.  Some accountabilities include, but are not limited to:   Front Office Staff Management Financials & Bookkeeping ...

  20. Receptionist/Front Office Coordinator, Design Firm

     This firm offers a competitive salary of $45K to $50K.   Internationally-recognized Design Firm has an opening for a warm and personable Receptionist/Front Office Coordinator. This is an amazing opportunity to partner with a top-performing firm that offers outstanding growth opportunities for its team members.   In this highly visible role, you will act as an ambassador for the firm as you direct incoming communications and establish an instant rapport with clients, vendors, and guests. You will ...

  21. Executive Assistant to Global Biotech Firm

    Compensation for this position is: $80K-$85K plus overtime. Preeminent Biotechnology Firm has an immediate need for an Executive Assistant. This is an amazing opportunity for a bright, personable professional to take charge of a role that contributes to critical aspects of business development and partner with executives who have played a significant role in the firm’s enduring success.   In this role, you will utilize your exceptional organizational skills to provide high level support to the ...

  22. Confidential Executive Assistant Wanted ASAP! Are You The One?

    SALARY TO $130K (DOE). Highly innovative company in Palo Alto, CA is seeking to hiring an exceptional Executive Assistant who exercises complete discretion. This highly visible position will report directly to the CEO. Candidate must possess pristine communications skills (both verbal and written), strong interpersonal skills, approachable, self motivated, great personality, organized, multi-tasker, relationship builder, flexible with an exceptional work ethic (CEO has HIGH STANDARDS). Candidate ...

  23. Account Manager - San Francisco

      Job Description Booking.com BV (the company behind Booking.com™, the market leading online hotel reservation service in the world) and/or its various support companies throughout the world are looking for people to support the business in the fast-growing hotel markets. Booking.com (USA) Inc., one of the support companies in the United States, is looking for an Account Manager Hotels.   Function description:   As an Account Manager you are responsible for hotel account management initially. ...

  24. Sales Coordinator - The Ritz-Carlton, Half Moon Bay (14000ESW)

    Sales Coordinator We make stories like this possible every day. Whether we’re helping a budding chef create a favorite meal, or an anxious dad find a camera full of memories, we’re proud to welcome our guests to a home away from home. Because at The Ritz-Carlton, we never forget that we are creating guests for life. . The Ritz-Carlton, Half Moon Bay located at 1 Miramontes Point Road currently has the following opportunity: Sales Coordinator – (14000ESW): Perform general office duties to support ...