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personal assistant in San Francisco Bay Area

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  1. Executive Assistant for Investment Bank!!! $60-75K

      This company is looking to hire an Executive Assistant to support their team. This person in this role must feel comfortable in a fast paced environment and have a flexible attitude. The ideal candidate will have a team oriented attitude and have prior experience working in an office environment in Finance. Responsibilities: - This role is supporting bankers from junior to senior level and working closely with other EA’s on the team - Manage extensive call volume - Coordinate domestic and ...

  2. Confidential Executive Assistant Wanted ASAP! Are You The One?

    SALARY TO $130K (DOE). Highly innovative company in Palo Alto, CA is seeking to hiring an exceptional Executive Assistant who exercises complete discretion. This highly visible position will report directly to the CEO. Candidate must possess pristine communications skills (both verbal and written), strong interpersonal skills, approachable, self motivated, great personality, organized, multi-tasker, relationship builder, flexible with an exceptional work ethic (CEO has HIGH STANDARDS). Candidate ...

  3. Wholesale Center Administrative Assistant Rocket Farms

    Rocket Farms is the nation’s top grower for Orchids, Potted Herbs, Miniature Roses, potted Christmas Trees and a unique assortment of other flowers and indoor plants, including Bamboo, Cactus & Succulents, and Venus Fly Traps among others.  With over 10 greenhouse growing facilities throughout the California coast, Rocket Farms manages over 8.3 million square feet of growing space, making us the third largest greenhouse grower in the United States.  In addition to its’ growing operations, Rocket ...

  4. Professional Assistant for a Professional Engineer

    Bear Design is a residential design and engineering firm. I need someone full-time to help me out in a wide variety of areas. It may be similar to a personal assistant or secretary but you will be doing much more than that. This position might be best filled by someone who wants to become a licensed engineer or architect but doesn't want to spend the money on school or wants to see what it is like first. Part of daily activities.. Deposit checks Send and organize contracts, files etc Office ...

  5. Executive Assistant to Innovative Tech Company – $60K

      ~~Leading Tech Company located on the Peninsula has an immediate need for an Executive Assistant. This is a great opportunity for a positive, team-oriented professional to take on a leadership role for a cutting-edge tech company. In this highly visible role, you will collaborate with a creative, close-knit and forward-thinking team and play a hands-on role in facilitating all internal office operations. You will anticipate up-to-the-minute executive and sales needs and provide vital support for ...

  6. Administrative Executive Assistant

    Seeking a professional, administrative assistant for a 3 mo cover for leave with a leading financial and wealth management company. Day to day responsibilities entail: · Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues · Able to work well remotely with banker when they are traveling · Heavy client interaction with high-level ...

  7. Bilingual Administrative Assistant

      Summary and Objective: The Bilingual Administrative Assistant provides reception, scheduling, and telephone support for the Court Referral Program of the Volunteer Center of Sonoma County. This is a certified bilingual full time position. Position Type/Expected Hours of Work/Travel: The nonexempt position is 40 hours, 5 days per week. Travel is not typical for this position.   Qualifications: High School Diploma/GED required. Must be able to pass a Department of Justice and FBI ...

  8. Executive Assistant

      SCOPE AND RESPONSIBILITIES The Executive Assistant will be the key support for two Executive Vice Presidents. The job will entail all administrative duties, including, but not limited to: · Answering phones, keeping track of calendar and planning meetings as needed. · Administrative duties including typing, dictation, expenses, travel arrangements, and letter writing. · Putting together business development packets. · Formatting resumes, position specifications, etc. as needed. · Working ...

  9. Billing Coordinator and Executive Administrative Assistant

    A boutique Business Consulting and Marketing Firm is seeking a part-time Billing Coordinator and Executive Administrative Assistant. This part-time position of 5 to 10 hours a week reports directly to the Founder and is responsible for ensuring the accuracy of the companies monthly billing audit, weekly client invoicing, coordinating staffing schedules, confirming client meetings and other administrative tasks to support business development and project management efforts. Previous experience being ...

  10. Administrative Office Support

    WHO WE ARE: Precision Concrete Cutting is an extremely fast-paced, and growing, company with an energetic, fun, task-minded culture. Our mission at Precision Concrete Cutting (PCC) is to provide the best trip hazard removal service to our customers. We do this through our patented technology, which removes tripping hazards from sidewalks rendering them not only ADA compliant but also virtually hazard free. PCC delivers the highest quality in the industry across all facets of our business. WHO WE ...

  11. Business Office Assistant

    An established State Farm Agency in downtown San Mateo has an immediate opening for an Office Assistant. There will be growth opportunities for a career-minded candidate. Our mission is to help people manage the risks of everyday life and to recover from the unexpected. Our success is built on a foundation of shared values - quality service and relationships, mutual trust, integrity and financial strength. Responsibilities include but not limited to: Staff training program combines agent office ...

  12. Executive Assistant - Investment Management Firm

    Our client, a prestigious investment management firm in San Francisco is looking for an Executive Assistant to join the team. Responsibilities: Assist with advanced, diversified and confidential administrative duties as needed Receive and direct visitors, maintain calendar appointments, meetings and travel itineraries and coordinate related travel arrangements (domestic and international) Order supplies, prepare expense reports, prepare/edit PowerPoint and Word documents Prepare and submit expense ...

  13. Executive/Personal Assistant, Leading Investment Firm

    Compensation:-$90K-$100K+Bonus Boutique Investment Firm has an immediate opening for an Executive/Personal Assistant to support a high profile senior executive. We are looking for a dynamic, positive, and high energy individual who enjoys taking the initiative, working independently, and handling a variety of assignments. No two days are alike in this exciting, hands-on role, and this is an excellent opportunity to delve into a role that involves coordinating logistics for meetings, travel, and ...

  14. Administrative Assistant in SF (45-60K)

    Our client is a fun, young, and exciting company in San Francisco space who is looking for a stellar Receptionist to join their office and support their team! This is an excellent opportunity for a candidate who likes to be busy and challenged in their position. The ideal candidate will be experienced in handling a wide range of administrative support related tasks, and will be able to work independently with little to no supervision. This person must be exceedingly well organized, flexible and enjoy ...

  15. Seeking a Bright Executive Assistant for Finance Firm in SF (70-85K)

     We have a fantastic opportunity with a client of ours based in San Francisco. We are looking for an dedicated Executive Assistant to support and assist our team of Financial Advisors. The ideal candidate will be client-focused and detail oriented, ideally with 2-3 years' experience. The utmost professionalism, intense attention to detail and diligence are required. Person must be able to handle an extremely busy day, manage upward effectively and be extremely organized.  The successful candidate ...

  16. Executive Assistant

    Our client, a prestigious investment management firm in San Francisco is looking for an Executive Assistant to join the team. Responsibilities: Assist with advanced, diversified and confidential administrative duties as needed Receive and direct visitors, maintain calendar appointments, meetings and travel itineraries and coordinate related travel arrangements (domestic and international) Order supplies, prepare expense reports, prepare/edit PowerPoint and Word documents Prepare and submit ...

  17. Bilingual Executive Assistant (English and Mandarin)

    About the Company: Founded in 2006, headquartered in Beijing, WiSTONE has been committed to developing and publishing creative and original mobile online games worldwide.   With an experienced management and almost 200 motivated employees, the company combines a passion for games with expertise in technology and operations. The well-known title, War 2 Victory, its iPad version was ranked as first place of "Best of App Store 2011", and third place of "Best of App Store 2012".   Now WiSTONE is ...

  18. Executive Assistant to CEO on Peninsula (80-100K)

    Our client is currently seeking an Executive Assistant to support the CEO and team at a growing company on the Peninsula! We are looking for an EA that has strong calendar and travel management skills, expense reporting, presentation skills, and a strong work ethic. In addition to strong administrative skills, this person should have the ability to work well independently and under pressure! This is an exciting opportunity for someone with previous experience supporting C-level executives! ...

  19. Administrative Assistant

    La Canada Ventures Inc, a manufacture and distributor specialized in niche hair /lash and skin restoration products for more 7 years in 20 countries, seeks a account sales assistant with outgoing personality and passion for innovative beauty industry. The right person has  excellent verbal and organization skills to handle incoming calls, take purchase order product and to assist with shipping. 

  20. Major Gifts Assistant

    Position Objective: To maintain the donor-information software system for the Major Gifts Department and to assist with communication that enhances the cultivation and solicitation of PETA donors Primary Responsibilities and Duties: • Verify and input new PETA donor data, including demographic, donation, membership, and personal information • Manipulate data to produce specialized letters, mailing lists, labels, and reports • Assist with the preparation and proofreading of mailings • Ensure data ...

  21. Seeking Executive Assistant for Corporate Retail Company (60-70K)

     Do you have a passion for the world of beauty? Are you also an experienced and confident admin with a love for helping others? Then we have the role for you! A client of ours is currently seeking an Executive Assistant to support top management at an amazing and well-known corporate beauty retail company in San Francisco! We are looking for an EA that has strong calendar and travel management skills, expense reporting, presentation skills, and a strong work ethic. This person must be able to handle ...

  22. Executive Assistant, Prestigious Private Equity Firm

    Growing Private Equity Firm has an immediate opening for an Executive Assistant to support a dynamic executive team including a Managing Partner and General Counsel. This position encompasses both administrative and project-related tasks, and the ideal candidate will be deadline-oriented and proactive in handling a variety of complex and multifaceted assignments. A sharp, forward-thinking individual who demonstrates poise under pressure and has the ability to anticipate executive needs will excel in ...

  23. Administrative Assistant - Global Consulting Firm

    Global Consulting Firm has an immediate opening for an Administrative Assistant. The ideal candidate is a forward-thinking team player with a proven ability to anticipate needs and provide exceptional support in a high energy, rapidly changing environment. In this multifaceted role, you will collaborate with the administrative team and act as a point of contact in directing incoming phone calls, processing expense reports, and reviewing internal documents. Strong organizational skills and meticulous ...

  24. Administrative Asst-Sales - Western Mountain Pacific Sales (14001291)

    The Western Mountain Pacific Sales, located at 45 Fremont Street San Francisco, CA, 94105 is currently hiring a Administrative Asst-Sales. Responsibilities include: Provide administrative and customer support for assigned sales managers. Coordinate payroll files and Paid Time Off (PTO) submission for managers. Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders). Promote awareness of brand image internally and externally. Gather ...