We have been engaged by a prestigious home builder to identify a Purchasing Coordinator or SeniorPurchasing Coordinator for their San Ramon, California location.Purpose: Compiles and maintains records of business transactions and the activities of the purchasing department while supporting the Purchasing Manager and others as needed.Responsibilities:Assembles bid packages (including plans and job information), contracts, addendums, purchaseorders, and exhibits.Tracks scopes of work, change orders, amendments, and wrap insurance.Sends out revised plans to Superintendent and Subcontractors.Codes and logs extra invoices.Maintains current insurance for all Subcontractors.Collects and enters bids into spreadsheets for evaluation by Purchasing Manager.Enters all contracts into AS400, prints, and send contracts to subcontractors.Orders plans for office staff, subcontractors, field employees as needed.Copies and files signed contracts and provides copy to subcontractors.Maintains log of outstanding contracts, and deltas of plans.Updates product feature list.Provides support to Purchasing Manager; other managers, senior management and departmentsPrepares/processes contractual documents and Purchase Orders.Processes Buyer Option Upgrades.Creates and processes sequence sheets per phase.Prepares contract rollovers.Monitors contracts for required signatures.Investigates, researches and resolves problem billings or missing paperwork for subcontractors.Schedules contract signing appointments with subcontractors.Prepares monthly audit/review of closing houses to balance for Sales.Monitors Superintendents’ construction schedules.Reviews non-contract invoices for coding and necessary paperwork.Reviews utility bills to ensure homeowners or Home Owners’ Association (HOA) have assumed responsibility for accounts.Performs routing clerical and administrative functions to include answering phones, taking messages, copying, filing, faxing.Assists in budget preparation and maintenance.Regular contact with Purchasing Manager, Marketing Staff, Field Office Staff, Superintendents, Subcontractors, and other Purchasing Staff.Prepare and set up new projects, select options to be offered, identify all trades necessary for each option and collect pricing.Determine structural options by reviewing blueprints.Negotiate options and purchasing pricing with subcontractors.Research new product lines to stay competitive with the industry.Facilitate after cut-off requests for late options through communication with the Superintendent and approval of Vice President of Construction.Performs any tasks assigned.Education and Experience:High school diploma or general education degree (GED).At least two years of demonstrated experience in a Purchasing Department in the home construction industry; or equivalent combination of education and experience.Prefer one year of college or technical school courses; or three to six months related experience and/or training; or equivalent combination of education and experience.Highly organized with the ability to handle a multitude of projects simultaneously.
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