Office Manager (San Jose)

  • Address:San Jose, CA 95101 (map)
  • Date Posted:08/25/16
  • Job Type:Full-time
  • Description:
  • Copy the following address into your browser to apply:

    This position requires an energetic team player who will demonstrate their desire to provide unprecedented customer service by conducting daily activities, communications, and interactions with a co-operative, positive and professional demeanor. 
    Our ideal candidate will be able to thrive in a fast-paced, stressful, heavy phone duty, multi-tasked environment while completing tasks in a timely, efficient and professional manner. You must possess a “can do” attitude. The Administrative professional portion of this position is the initial point of contact for our customers via telephone. Therefore, our ideal candidate must have excellent verbal and written communication as well as organizational skills.
    Our candidate will be efficient in gathering information to make sound decisions and have the ability to convey this information to co-workers, customers and management. You must be comfortable working with multiple departments, working in a team environment and communicating with as well as taking directives from all levels of management. Responsibilities to include but not limited to: •Act as first point of contact by answering phones and directing calls, greet walk-in customers. •Develop and maintain positive relationships with customers, management and co-workers. •Respond to and schedule inspections, and put them into our computer in a timely manner. • Type reports with speed and accuracy, off of hand written codes or through dictation. • File, fax, collate, email and any other duties necessary when covering other's shifts on occasion. •Answer heavy multi-line phones, and process requests of customers over the phone, including taking credit card payment information, inspection request, help reading and understand our reports, etc. •Provide administrative support in addition to over seeing various departments. Track time, attendence and minor HR concerns. 
    •Perform other duties as assigned.
    Requirements: •Minimum of 3 years experience in an administrative position.
    •Minimum 1 year experience in a management position. 
    •Familiar with Greater Bay area geography. •Exceptional customer service skills. •Exceptional communication and organizational skills. •Strong attention to detail. •Exceptional follow through and ability to meet deadlines. •Typing speed of at least 45+ WPM. We have our own computer software, written specifically for us so knowledge of other software is not necessary. •Ability to gather and analyze information skillfully. •Ability to identify and resolve problems in a timely manner. •Ability to work well in group problem solving situations and extremely stressful situations. •Basic arithmetic knowledge, the ability to read a map book, proper grammar and spelling are a must.
    •Punctual and reliable.
    • Must possess valid CA drivers license and have reliable transportation
    •Must be able to take direct well, be able to take notes and pick up on things quickly.
    • This is a drug-free workplace. Pre-employment screening is required. Along with background check including a financial background check.
    Must be available to work from M-F 8:00 am to 5:00pm.
    This is a full time position.
    Reports to: CEO
    We are looking to hire right away so please only apply if you are available to work. Due to the overwhelming response the last time we placed an ad we were not be able to get back to everyone, but wish you all nothing but success
    Reply via email and include a cover letter along with your resume, salary requirements, and typing speed for consideration. 

    Copy the following address into your browser to apply:
Ad ID: 45754253
  • Posted by: Unregistered user | View all ads
  • Active since 06/2016
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