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administrative assistant in San Francisco Bay Area

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  1. Administrative Assistant / Content Management Specialist

    MindSource's client, the Apple.com Quality Assurance team, is seeking an experienced administrative assistant to support the QA Manager and the front-end QA team. This position is a full-time contract job, based in Sunnyvale, California.  The ideal candidate has great communication skills, works with little supervision, demonstrates initiative and is able to understand and edit technical documents.  Responsibilities:  Responsible for coordinating interview schedules Organize and maintain an ...

  2. Wholesale Center Administrative Assistant Rocket Farms

    Rocket Farms is the nation’s top grower for Orchids, Potted Herbs, Miniature Roses, potted Christmas Trees and a unique assortment of other flowers and indoor plants, including Bamboo, Cactus & Succulents, and Venus Fly Traps among others.  With over 10 greenhouse growing facilities throughout the California coast, Rocket Farms manages over 8.3 million square feet of growing space, making us the third largest greenhouse grower in the United States.  In addition to its’ growing operations, Rocket ...

  3. Administrative Executive Assistant

    The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership. ESSENTIAL DUTIES AND RESPONSIBILITIES Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management ...

  4. Administrative Assistant - Health Clinic

      We are seeking a front office administrative assistant for a full-time position (M-F, 9a-5p) beginning immediately. The ideal candidate: • Compassionate, empathetic, and able to relate well to different types of patients • Excellent communication skills on the phone and in person • Highly detail-oriented • Must take initiative and is able to work independently • Technologically proficient. Computer skills are a must (preferred MAC experience) • Effective problem-solver • Some general medical ...

  5. Administrative Executive Assistant

    Seeking a professional, administrative assistant for a 3 mo cover for leave with a leading financial and wealth management company. Day to day responsibilities entail: · Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues · Able to work well remotely with banker when they are traveling · Heavy client interaction with high-level ...

  6. Bilingual Administrative Assistant

      Summary and Objective: The Bilingual Administrative Assistant provides reception, scheduling, and telephone support for the Court Referral Program of the Volunteer Center of Sonoma County. This is a certified bilingual full time position. Position Type/Expected Hours of Work/Travel: The nonexempt position is 40 hours, 5 days per week. Travel is not typical for this position.   Qualifications: High School Diploma/GED required. Must be able to pass a Department of Justice and FBI ...

  7. Administrative  Assistant

    Candidates cannot begin an assignment without successful completion of drug and background screenings. 6 Month Assignment in San Jose $11.00 - $13.00 Hourly   Requirements High School or equivalent required, Associate Degree preferred.  Proven experience at working with all levels of the organization.  Working knowledge of Microsoft Office required, and strong understanding of ERP Systems (i.e. SAP preferred)  5+ years of administration experience supporting senior level managers.  ...

  8. Administrative Assistant- Buying Department

       Role and Responsibilities The Administrative Assistant will provide daily coordination and serves as liaison between departments to provide support in the product management process.  Perform a wide variety of high-level administrative and operational tasks for the entire product development process.  Position will work in cooperation with all members of the Buying teamto support overall company sales volume, gross margin and turnover objectives.    ·         Generate corporate reports with ...

  9. Administrative Assistant - FIE-14-02031

    The Administrative Assistant will be based in San Francisco, CA. The right candidate will be an integral part of our talented team, supporting our continued growth. Responsibilities: Attend meetings in order to record minutes. Compile, transcribe, and distribute minutes of meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. Coordinate and direct office services Meet with individuals, special ...

  10. Billing Coordinator and Executive Administrative Assistant

    A boutique Business Consulting and Marketing Firm is seeking a part-time Billing Coordinator and Executive Administrative Assistant. This part-time position of 5 to 10 hours a week reports directly to the Founder and is responsible for ensuring the accuracy of the companies monthly billing audit, weekly client invoicing, coordinating staffing schedules, confirming client meetings and other administrative tasks to support business development and project management efforts. Previous experience being ...

  11. Administrative Assistant

    We are currently searching for a friendly, team-oriented, and experienced full time Administrative Assistant to work in our onsite Wellness Center Monday - Friday - 8:00AM - 5:00 PM. Join a team that promotes a collaborative and supportive work environment to ensure happier, healthier patients!   We have partnered with a premier internet search company and currently have an opening for a Full-Time Administrative Assistant to work at our on-site health care clinic located on their campus in San ...

  12. Medical Administrative Assistant

    We have partnered with a premier internet search company and currently have an opening for a Full-Time Administrative Assistant to work at our on-site health care clinic located on their campus in San Francisco, CA The Administrative Assistant will work in a clinic setting Monday - Friday from 8:00 am- 5:00 pm.     PERKS:   Free meals prepared daily by on-site chefs On-site fitness centers Indoor and outdoor recreational facilities Transportation to and from many surrounding locations via ...

  13. Administrative Assistant I

      Hello,   My name is Gabriel and I represent The Fountain Group.  We are a national staffing firm and are currently seeking a  Administrative Assistant I a prominent client of ours.  This position is located in Emeryville, CA. Details for the positions are as follows:   Job Description: You have been selected because we found your resume in our internal database.    Essential functions:   Administrates project plans and monitors deliverables and deadlines Transfers PPT presentations to ...

  14. Administrative Assistant (Fleet Maintenance)

    Job SummaryAvis Budget Group is looking for a dedicated administrative assistant for our fleet maintenance team. This position will be responsible for but not limited to the following:- General administrative tasks such as answering and directing incoming calls, filing, faxing, and copying. - Communication with vendors regarding the repair and return of company owned vehicles while maintaining / updating a tracking system. - Electronic matching of invoices to Purchase Orders within our A/P database, ...

  15. Administrative Assistant

    Well known company is seeking a full time Administrative office assistant to start quickly. If you feel that you meet the job requirements please respond with your resume in a word document. Be prepared to come in and interview with us.   Skill set should be: Strong organizational skills Exceptional Customer Service skills – phone experience, with good attitude and manners Written communication skills – good command of writing skills for emails, procedures and documentation Ability to handle ...

  16. Project Administrative Assistant

    Expanding Construction company is seeking the assistance of a solid Project Administrator that can handle multiple Project Managers, phones, billing and bids.  This position is a temp/hire opportunity.  Successful candidate will have the ability to handle high stress situations, multi-task, self managed and motivated and have the ability to work in a small office environment.  Software skills needed to perform your job would be MS Word, Excel, and PowerPoint, SalesForce experience would a be a PLUS.   

  17. Administrative Assistant in SF (45-60K)

    Our client is a fun, young, and exciting company in San Francisco space who is looking for a stellar Receptionist to join their office and support their team! This is an excellent opportunity for a candidate who likes to be busy and challenged in their position. The ideal candidate will be experienced in handling a wide range of administrative support related tasks, and will be able to work independently with little to no supervision. This person must be exceedingly well organized, flexible and enjoy ...

  18. Art Database and Administrative Assistant

    Art Database and Administrative Assistant About the position:  We are looking for someone to function as an art database and general office assistant whose administrative duties would include:   -Updating and maintaining our art database (Art Systems)          -Paying bills -Maintaining Director’s schedule, -Coordinating the transfer of inventory between locations -Shipping and receiving -Cataloging artwork. Mandatory Qualifications: Proficient with Macs and standard office software: ...

  19. Administrative Executive Assistant

      Hello,   My name is Jacqueline and I represent The Fountain Group.  We are a national staffing firm and are currently seeking an Executive Administrative Assistant for a prominent client of ours.  This position is located in Menlo Park, CA. Details for the positions are as follows:   Job Description: Working with the EA to the CEO to organize and arrange schedules and calendars, book extensive global and domestic trips, process expense reports, maintain contact databases and assist in ...

  20. Accounting Administrative Assistant

    Full Time position for Accounting Firm located in Vallejo. Heavy client contact, phones, calendars, filing, word processing, MS-Office experience required. 

  21. Administrative Assistant

    ~~Looking for multiple positions from one year to over 5 years PLUS of experience. All levels.... QUALIFICATIONS: • 1- 5+ years of Administrative Assistant experience • Experience with brokerage/securities firms preferred • HS diploma required. 1-2 years of vocation/technical training or a BA/BS Degree  preferred • Advanced experience with MS Office Suite software (Excel, PowerPoint, Word) and  devices (e.g., Blackberry) • Solid telephone, scheduling and travel management experience • Advanced ...

  22. Administrative Assistant

    La Canada Ventures Inc, a manufacture and distributor specialized in niche hair /lash and skin restoration products for more 7 years in 20 countries, seeks a account sales assistant with outgoing personality and passion for innovative beauty industry. The right person has  excellent verbal and organization skills to handle incoming calls, take purchase order product and to assist with shipping. 

  23. Administrative Assistant for VP

    Provides administrative/clerical support to VP Public Relations. Detailed Description Responsibilities include screening calls; managing calendars; making travel, meeting and event arrangements; preparing presentations; customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity ...

  24. Bilingual Japanese/English Administrative Assistant/Customer Service

    A company is seeking a Bilingual Japanese/English Administrative Assistant/Customer Service with 2-3 years office work experience. Must speak, read and write Japanese language skill. AA degree or higher is required. Basic PC skills are required including Word and Excel. This is a full time position, non exempt, with excellent benefits including 401K. Interviews start now! Duties: -Provide customers with excellent customer service and provide administrative support to senior management and other ...